Organizing items with folders
Learn how to quickly and easily organize collections of items using folders.
Written by Owen Parry
Updated at December 18th, 2025
Table of Contents
Folders allow you to group and manage your saved items in Password Boss across all platforms. Use folders to keep related items together and maintain a clean, organized vault.
Important Notes
Deleting Folders
- When you delete a folder, all items inside it are permanently deleted.
- Always move items out of a folder before deleting it unless you intend to remove them.
Folders vs. Tags
- Folders are ideal for structured, hierarchical organization.
- For a flexible multi‑category organization, consider using Tags instead.
Making folders
Web App
- Open Password Boss.
- Click Settings
- Click on the Folders tab.
- Click the Add new folder button.
- Enter the name of the folder. To make a subfolder, select the parent folder from Create under the existing folder.
- Click Save when you are done.
Desktop
- Open Password Boss.
- Click Settings from the left menu.
- Click on the Folders tab.
- Click the Add new folder button.
- Enter the name of the folder. To make a subfolder, select the parent folder from Create under the existing folder.
- Click Save when you are done.
iOS
- Open Password Boss.
- From the bottom menu, tap More
- Tap Settings.
- Tap General.
- Tap Manage Folders.
- Tap on the circle
to make a new folder.
- Enter the name of the folder. To make a subfolder, select the parent folder from Create under the existing folder.
- Tap Save when you are done.
Android
- Open Password Boss.
- From the top left tap the menu icon
- Tap Settings from the left menu.
- Tap Manage Folders.
- Tap on the circle
to add a new folder.
- Enter the name of the folder. To make a subfolder, select the parent folder from Create under the existing folder.
- Tap Save when you are done.
Editing Folders
You can edit a folder to change its name or its parent folder.
Web App
- Open Password Boss.
- Click Settings from the left menu.
- Click on the Folders tab.
- Select the Pencil icon next to the name of the desired folder.
- Make your changes.
- Click Save when you are done.
Desktop
- Open Password Boss.
- Click Settings from the left menu.
- Click on the Folders tab.
-
Double-click the folder you want to edit.
- Make your changes.
- Click Save when you are done.
iOS
- Open Password Boss.
- From the bottom menu, tap More
- Tap Settings.
- Tap General.
- Tap Manage Folders.
-
Tap on the folder you want to edit.
- Make your changes.
- Tap Save when you are done.
Android
- Open Password Boss.
- From the top left, tap the menu icon
- Tap Settings from the left menu.
- Tap Manage Folders.
-
Tap on the folder you want to edit.
- Make your changes.
- Tap Save when you are done.
Adding items to folders
All Platforms - You can assign a folder when creating a new item or when editing an existing item.
To move an item into a folder:
- Open the item.
- Select Edit.
- Choose the desired Folder.
- Save your changes.
Advanced folder features in the legacy desktop version
The legacy desktop version adds several additional Folder features.
- Use the folder picker on the left menu to show all folders.
- Selecting a folder from the folder picker is a filter when looking at your saved items. You will only see the items located in the folder you have selected.
- When a folder is selected you will also see a Show All button. Clicking this button will remove the filter and show you all item from all folders.
Drag and drop feature in the legacy desktop version
You can drag and drop items between folders to organize them.
- Open the folder picker on the left and expand the list of folders.
- Click the pin icon.
-
Drag items from the right side of the screen and drop them on the destination folder in the folder picker.
- When done, click the pin icon to un-pin the folder list.
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